Provide information to RTA if holding shares in physical form
The Securities and Exchange Board of India (‘SEBI’) vide its circular dated 16 March 2023 has made it mandatory for the shareholders holding securities in physical form to furnish PAN, KYC details, Nomination and Specimen Signature to the Registrar and Transfer Agent (‘RTA’) of the Company. Click here for SEBI circular (Existing) Click here for SEBI circular (New)
In view of the above, shareholders of the Company holding securities in physical form shall provide following documents/details to RTA:
Note: Any cancellation or change in nomination shall be provided in Form No.SH-14
- Contact details including Postal address with PIN code, Mobile Number, E-mail address
- Bank Account details including Bank name and branch, Bank account number, IFS code
- Specimen signature
All of above required documents/details shall be provided to Company’s RTA i.e. KFin Technologies Limited, Selenium Tower B, Plot 31-32, Gachibowli,
Financial District,Nanakramguda, Hyderabad – 500032 or email at ris@kfintech.online along with Name and folio numbers.
The shareholders can download the forms mentioned in SEBI circular as given below:
Mandatory Dematerialistaion
Pursuant to SEBI (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2018, SEBI has mandated that, with effect from 5th December 2018, shareholders holding share in physical mode shall not be able to transfer their shares unless such shares are converted into dematerialised form. Accordingly, the shareholders holding shares in physical form, in their own interest, are hereby requested to take necessary steps to dematerialise their shares as soon as possible. The amendment does not impact the shareholders requests for transmission or transposition of securities held in physical mode.
In order to get the physical share certificate dematerialized, the shareholders may follow the steps mentioned below:
- Shareholder to open a demat account with a Depositary participant (DP).
- Shareholder to fill in a Demat Request Form (DRF) and submit the same with the physical Certificate/s to the DP for dematerialization.
- Every Company’s securities has a unique International Securities Identification Number (ISIN). For each ISIN, a separate DRF has to be used.
- A separate DRF should be filled up for free securities and lock-in securities.
- DP to verify that the DRF has been filled correctly.
- DP to Setup a demat request on the system.
- DP to deface and mutilate the physical certificates and send the certificates along with the DRF to the Issuer / Registrar and transfer Agent (RTA).
- Issuer / RTA verifies genuineness of the certificates and confirms the demat request.
- On receiving confirmation from Issuer/RTA, the Shareholder’s account will be credited with the number of securities dematerialized.
- The shareholders may approach the nearest Depositary Participant or browse through the website of National Securities Depository Limited (www.nsdl.co.in) and Central Depository Services Limited (www.cdslindia.com) for further clarification in this regard.
- Shareholders are requested to contact the Company’s Registrar & Share Transfer Agents, M/s. KFin Technologies Limited for any queries in regard to the aforesaid or contact at the registered office of the Company.
Change of Address
- Shareholders are required to inform the RTA i.e. KFin Technologies Limited in writing of any change in their address, quoting their folio number.
- Change of address is effected only when the signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company. Proof of change in address should be attached with the request letter.
- Change of address of shares held in the demat form should be notified only to the DP.
Consolidation of Shareholding into One Folio
- Shareholders may apply to the RTA for consolidation of their shareholding under different folios into one folio.
Correspondence with the Company/RTA
- Shareholders should quote their folio number or DP and Client ID numbers in all correspondence with the Company/RTA. All correspondences regarding shares and debentures should be addressed to the Registered Office of the Company/Office of the Registrar & Share Transfer Agents.
Transmission of Shares
- Intimate death of the sole shareholder along with the list of documents click here / information click here to be submitted along with same
Nomination of Shares
- Section 72 of the Companies Act, 2013, extends a nomination facility to individuals holding shares in physical form in Companies. Shareholders, in particular those holding shares in a single name should, in their own interest, avail of this facility by giving the particulars of their nomination in the prescribed nomination form i.e. SH-13. Any change or variation in the nomination must be made vide Form SH-14
- In case shares are held in a single name and the shareholder has expired, the following documents are required to be submitted by nominee(s):
- Original or certified copy of death certificate of the deceased holder
- A letter of request from the nominee(s) duly filled in and signed
- To download Form SH-13 and SH-14 form you may click here. Pan Card Details
- Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, persons, who hold Equity Shares of Company in physical mode and whose ledger folios do not have complete / have incomplete details with regard to their Income Tax Permanent Account Number (PAN) and Bank Account particulars are required to compulsorily furnish such details to the Registrar and Share Transfer Agent i.e. KFin Technologies Limited for registration.
IEPF Refund
“The concerned Members may claim their shares and/or refund of their dividend from the Investor Education and Protection Fund (IEPF) Authority by following the procedure prescribed under the IEPF Authority (Accounting, Audit, Transfer and Refund) Rules, 2016 (IEPF Rules).
Click here for visiting the IEPF website to claim refund from the IEPF Authority”
